February 19, 2024

1) New API for Consolidated Payments Across Multiple Invoices 

This latest update introduces a new account-level payment API outside the APAY portal, allowing users to simultaneously process multiple outstanding invoices and allocate a payment across multiple invoices using a single payment ID. Additionally, this API allows users to account for unapplied cash in a streamlined manner. Previously, users had to use a separate payment ID for each invoice, but this update removes that requirement, simplifying the integration process and enhancing collections efficiency.

Please reach out to your Platform Services Specialist for documentation and instructions on utilizing this new API.

2) Account Statement Export Attachment in AR Notifications

Users managing large amounts of open invoices and account credits can now directly download a CSV file from their account statement and collections emails. While the email view is limited to displaying 50 of the most urgent open invoices to address immediate account needs, a comprehensive view of all open invoices is available through the provided download link for a cohesive analysis.

3) Ability to Exclude Invoice-Level APAY Contacts from Collections 

This enhancement streamlines the AP contact process by implementing an additional layer of logic to exclusively pull APAY contacts from the main account level, effectively eliminating instances where invoices or collections notices might mistakenly be sent to inappropriate contacts like sales personnel, job site contacts, or contractors.

4) Additional Collections Pre-Conditional Attribute for Invoice Balance

When setting up collection and pre-collection strategies, you can now apply criteria based on invoice details to selectively contact customers with nearing due dates, such as dues within the next 7 days and invoices exceeding a predetermined balance. This focused strategy ensures you only engage with customers facing large impending payments, optimizing risk management and targeting high-impact accounts. 

5) Ability to Require Paper Application Uploads on Creation

To enhance workflow efficiency, we are introducing a new feature that allows companies to require an upload of a paper application when logging a paper credit request. This ensures sales representatives follow credit team protocols and enables teams managing paper applications to upload digital copies directly to the Bectran platform at the time of application creation.

6) User Admin Audit Enhancements

We've updated our platform to improve user tracking. On the Inactive Users page, a "Last Login Date" column for both credit and sales users has been added. Additionally, Audit Log improvements enable administrators to distinguish between users deactivated by the system after 45 days of inactivity and those deactivated manually, offering increased transparency in user management.